Your multifunction printer (MFP) has all the operations you need for your company - print, copy, scan, fax, etc. But can it do those things in the way you need them? It's essential that your business processes are updated, even when your devices already are.
Information workflow is an integral part of business operations for many reasons. From client purchasing to group collaboration, sharing information can make or break a business. For a company to operate efficiently, the workflow must be managed proactively and in a way that corresponds to the business function and clientele.
Printers always seem expensive up front, but paying less for the purchase can cost more in the long run. Getting a good deal on a printer means looking ahead at overall costs over time, not just buying the cheapest product you can find.
Costs that Add Up
Surprisingly, print costs that are the most expensive include purchasing ink and other supplies, in addition to repairs, which can be costly and often ineffective.
Before purchasing a new printer or multifunction copier, know that there are various options out there for business that want to do a little research to get the best deal.
One great opportunity is to lease equipment instead of buying it. Leasing is right for many companies, while buying may still make sense to others. To understand which is right for you, read below for workflow and equipment use practices to consider.
Every office needs a printer, copier, scanner and faxing machine. Really though - four devices? Well, no. Luckily, the multifunction printer (MFP) is the answer to all these needs in one streamlined, space-saving device.
But what if you're not ready to buy, or the investment doesn't make sense for your business long-term? There are great options to lease an MFP as well. Below, we'll discuss which is better for you - leasing or buying.
Is a digital office space the way of the future? Many businesses are wondering this, but the reality is that the digital office space is already the best way to operate. It's here - and it's time to go paperless now.
Don't be left behind with heavy file cabinets, excessive printing supply orders, and lugging around files. Solutions like document management will get you set up with a digital office faster and easier than you would imagine.
Document security can be understood in many ways, considering electronic documents and hard copy documents. However, your workflow operates, being aware of potential hacks and security issues is essential for your business to function.
When a breach occurs, the effects ripple out to the entire office - from IT to marketing to administration, all departments are impacted by hacks. Not to mention the customers who may have data stolen, and the resulting blow to the company and brand reputation.
When purchasing a mulifunction printer (MFP), ensure that your printer has everything it needs to function correctly. Don't skimp on the necessities, or you may find yourself wishing you had done more research and invested in the right machine.
Document management is the top level change that is pushing some businesses closer to success. Why? Because having a digital, paperless office is much easier for both employees and customers to communicate, send files, and complete business transactions than waiting for the slow transfer of hard copies or locating old papers.