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When it comes to printers and copiers, looks can be deceiving. A multifunction printer might appear like any other printer, but it can do so much more. If you are in the market for new office equipment, there are several factors to consider before purchasing or leasing. Here are some of the benefits and considerations of MFPs.

With a multifunction printer, you can print, scan, fax, and copy all with one device. This reduces the need for several different machines in your office—saving money and space. When researching options, you want to look at the various types of print engines. The “standard” cartridge-based MFP is more reliable and easier to maintain while the drum-based typically requires outside service, which can increase costs and downtime.

Due to the advanced performance options and network and Internet connections, MFPs require advance security parameters. Since only some security measures are covered by the device and service agreement, be sure to coordinate with your IT department and service providers to ensure the security of your print network.

Sustainability is more important than ever, and advances in print technology can support your green initiatives. In fact, the type of ink or toner that an MFP uses can make a big difference—it turns out that solid ink printers (versus traditional toner cartridges) are more sustainable and produce less waste than its counterpart. Nevertheless, the new machines are much more efficient than previous generations of printers, so you are already saving energy costs. And one printer performing several tasks saves money on supplies and energy waste.

As with any printer or MFP be sure to review and verify any and all warranty information and service contracts. Depending on whether you buy or lease, these may vary. At Newcastle Business Technology Group, our team of experts can answer any questions and explain all the details about what is and is not covered.

Contact us today with any questions on MFPs and how they can modernize your business’s print program and save you money.