With so many advantages, today’s multifunction devises are indispensable to the office culture. When you rely on technology as much as modern businesses do, you must also keep pace with all facets of this new technology. In the case of MFPs, that means exploring the security features of these devices and learn how to keep your data protected.
Leaked documents and data can be costly for businesses. With a sophisticated MFP, you can prevent unauthorised access by setting up password protection. With protocols in place, employees will have to enter a secure password to access the printer, print to it, and retrieve data from it. Just this primary level of protection goes a long way toward securing information, and it also cuts down significantly and print waste.
Business owners can use encrypted codes to restrict access from multifunction printers, which prohibits access to particular features. You can also set up network-bases encryption codes that tell the printer to stop printing or scanning if an alert is detected.
Password protection layered with hard drive encryption means your data won’t fall into the wrong hands. And, it there is an attempted access, you can identify who tried to print or access information and from what location.
It is often said that your devices are only as secure as your network. And the link between your MFP and your network is as critical as individual devices it connects. Sending documents from a secure device over a vulnerable network are pointless since your data can be accesses and exploited. At Newcastle we know how imperative it is to secure both, and we are experts in ensuring that whatever devices you are using are properly configured on a locked-tight network.
So, if your business uses MFPs or any other type of networked technology, security should be a top priority. Have questions about printers or printer security? Simply drop us a line and we’ll be in touch shortly.