You’ve finally faced the facts and admitted that your aging multifunction system is no longer able to keep up with your business demands, and printer repair costs are higher than the value of the device. Before you decide to move forward with an upgrade, there are a few things you’ll need to put on your to-do list.
NOT SO FAST
Just like your computers or smartphone, taking a copier or printer out of service is not a simple matter, and you’ll need to address a few critical security issues. Because digital imaging devices save a copy of documents that pass through their operating systems, they can put your company’s sensitive data at risk. Here’s what you need to consider:
THINK ABOUT THE IMPLICATIONS
Depending on the type of business you conduct, the information stored on your device hard drive is a potential gold mine of data that hackers would love to acquire.
For those in the healthcare industry, a hard drive filled with images of patient records, insurance ID cards, consent forms and more could put your facility at risk of privacy violations.
Retail companies may have payment information like addresses, credit card numbers, and phone numbers stored on the hard drive.
Private business data could include information about new product development, finances, contracts, correspondence, and even HR documents with confidential employee information.
ENSURE PROPER DISPOSAL
Whether you’re donating your old device, turning it in to your printer repair provider, or sending it to a recycling center, you’ll need to take steps to remove the data from the hard drive. Here’s what you can do:
Remove the hard drive from the device before sending it for recycling or environmentally responsible disposal.
Ask your equipment provider to certify data overwrite or scrubbing procedures before the device leaves your location.
For expert printer repair and maintenance, get in touch with our team at Newcastle Business Technology Group today